Optimize your bid solutions with the bid matrices
Prime Bid has matrices that solve for the best mathematical solution for one or more vendors to complete a bid package. This allows for non obvious group(s) of subs to be used to come to the most competitive bid. Since the process is automatic, it is easy to be more competitive with less effort.
Perform an efficient bid analysis between your costs & subs
In the matrices, you can compare your labor and materials to sub quotes to come to the best solution. When a sub wins, the costs move from the labor and materials cost categories to the subcontractor cost category. This shows correct category totals for the bid during the bid day process.
Exclude a low vendor & see the impact on the bid total
When a sub or supplier that is part of the low solution is excluded, the matrix recalculates to the next lowest available solution. The difference between the two solutions is displayed in the matrix so you can see the impact on the bid total. The difference for all bid exclusions for the entire bid displays in the summary view.
Compare all bids on the screen to review the quality of the bids
All of the bids (low and not low) are placed into the bid matrices. This allows the user to view them in contrast to one another. The user can tell if the bids are close or spaced too far apart. A cautionary percentage is set up for a matrix so that a too low bid appears in yellow instead of the normal light green color.
Perform scope adjustments to make bids apples to apples
Each section in a matrix can have a scope items worksheet pre-filled with the scope items for that section. Adjustments to the vendor's bid are made via the scope items worksheet. These adjustments can come from one or more sections of work and create an accurate comparison of the bids.
Review the scope completeness of all bids in a matrix
When you have multiple bids in a matrix, a scope items comparison window can be brought up to review and compare bids. This window presents the bids vertically with the detail level commonly found on most green sheets/bid cards. This review qualifies the bids in a matrix.
View colorized solutions that indicate information about the bids
The low path solution in each matrix is displayed in a green color. Excluded bids are red and required bids are blue. A yellow color displays for a low bid that has triggered the cautionary percentage. These colors display on the sections spreadsheet for the winning vendors providing visual information about the bids.
Filter the bid information for review in many formats
The sections spreadsheet has over 30 filters that can be displayed to highlight the bid information. These filters sort by CSI or other work breakdowns. The filters can be at a summary level or at a detailed level. All of the filters serve as reports and can be previewed before printing.
Automatic organization of the bid by divisions and sections
Prime Bid is based on the CSI division and spec section format. A list of divisions and sections ship with the software; they can be modified, deleted or added to. An additional database can be set up for the new CSI division and section format, the correct database is then opened to match the job spec book.
Summarize the bid by division or by cost category
Summary filters on the sections spreadsheet show division, bid item and bid breakdown information at a "division" level of detail. The cost category totals display. These filters can show the unit price for these headers. When the addons allocated to the spreadsheet you can review the marked up costs.
Add specific indirect costs or markups by cost category, percent or lump sum
The addons for sales tax, fee, insurance, contingency, etc, can be calculated on only one or some of the cost categories (labor, materials, subcontractor, equipment or other). The addon calculation can be lump sum based or percentage based. The addons will allocate according to the calculation method.
Calculate bonding costs on a step rate basis, on the entire bid
The bonding, insurance, building permit and excise tax have a pre-built form that has a step rate calculator. The steps are based on an amount range and a percentage calculation on that range. These costs can be checked to calculate on the total bid amount and automatically iterate to the nearest dollar.
Allocate addons to your costs for gross costs to perform the work
All or some of the addons in the summary view can be allocated to the spreadsheet. This will display the costs of work with the addons added to the direct costs (gross costs to perform). Addons can be selectively allocated to bid items and bid breakdowns to meet owners bid document requirements.
Reference a division recap by percentage & gross unit price
There is a category cost summary and division cost summary on the summary view. This allows for an obvious overview of the direct costs in the bid. Also a division unit price for the gross unit (typically building square footage) displays and a second unit price can be displayed (# of cars, leasable sf, etc.).
Set notes for each section of work to validate the bids
Each section of work in the bid can have a note attached to it. These notes can be set to "hover" over the matrix during the bid input. This allows the input person to review specific notes for a section during the bid processing, perhaps reminding them of an approved manufacture or some important detail.