Support & Knowledge Base

Prime Bid Implementation

Prime Bid is a standard Windows program. If you have a high level of confidence with Windows applications and construction bidding, then you could learn Prime Bid on your own. There is a sample exercise that ships with the software that can be worked through in four to six hours. There are also many training videos available to walk you through core Prime Bid processes. If you want to attend training in person, you have two options outlined at the bottom of this page: on-site training or online training. Each of these options are for a maximum of two days.

Many Prime Bid users have purchased the software and used it within a week to complete a competitive bid. Others have bid a negotiated job (soft closing) as a way of becoming familiar with Prime Bid. Another strategy is to reproduce a recently completed bid. Still another is to run Prime Bid in parallel with your existing method to become familiar with how Prime Bid works on bid day. Any one of these strategies or a combination will get you up and running quickly.

Technical Support & Maintenance

Technical support and maintenance includes all the new software updates and fixes, new features, and future product enhancement and expansion. Prime Bid is client-driven software. Since version 6.0 there has been nearly 200 features added or improved upon. Each new version adds many new features requested by our users to make bid day analysis even easier and more powerful.

Regular email and phone support is available during business hours, and special web demos or computer session control can be arranged to help you as well. We want your program to continue to operate properly and your company using it to its full potential. Make sure that your technical support and maintenance fees are up to date.


System Requirements

In order to run Prime Bid, you must meet the following minimum system requirements. Note that these are bare-minimum requirements, and that exceeding these requirements will only improve Prime Bid's overall performance.

System Requirements for Workstations

Each workstation (including a single-use machine) must meet these minimum system requirements:

  1. Windows XP, Vista 7, or 8 operating system
  2. Workstation CPU speed: 1.6 GHz
  3. Workstation RAM: 4 GB
  4. Workstation hard drive space: 150 MB
  5. CD-ROM drive or Internet connection to download Prime Bid
  6. Minimum screen resolution: 1024 x 768
  7. Stable hard-wired 100 Mbps Ethernet connection to the server
  8. Workstations must have a mapped network drive that points to the server (we recommend using a P: drive for Prime Bid)
  9. Full control permissions (read, write, and execute) to the installation folder and network drive
  10. Workstations should be able to view hidden files
  11. Same version of Prime Bid on each workstation
  12. Prime Bid is not compatible with Trend Micro Antivirus in a multi-user environment

Multi-User Requirements

In order to run Prime Bid in a multi-user environment, you must meet the following minimum system requirements and configurations. These requirements ensure smooth multi-user functionality. Do not attempt multi-user bidding unless they have been met. To improve Prime Bid's overall performance, it is advised to have hardware and network configurations that are better than these bare-minimum requirements. Workstation computers must still meet the above system requirements.

System Requirements for Server

In order to run Prime Bid in a multi-user environment, your server must meet these minimum system requirements:

  1. Server CPU speed: 1.8 GHz (2 GHz recommended)
  2. Server RAM: 4 GB
  3. Server hard drive space: 100 MB + space for your databases and bid files
  4. Network speed: 100 Mbps

Network Configuration Requirements

In addition to the system requirements for the server above, your network should also be set up to meet these requirements:

  1. The same version of Prime Bid must be installed on all workstations that will be bidding.
  2. Prime Bid must always be able to maintain a connection over the network from each workstation to the bid file and databases on the server.
  3. The Prime Bid bid file (.bid), the master vendor database (.vdb), and the bid vendor database (.vdb) must be located in a shared folder on a mapped network drive; each workstation mapped identically. (For example, P:\Current Bids\ for bids, where the P: drive stands for Prime Bid.)
  4. Each workstation needs full control permissions to read, write, and execute the shared folder on the server, as well as a local temp folder (usually C:\Users\username\AppData\Local\Temp\ in Windows Vista and 7, and C:\Documents and Settings\username\Local Settings\Temp\ in Windows XP).
  5. Each workstation needs full control permissions to read, write, and execute the program files installation folder (usually defaulted to C:\Program Files\Prime Bid\ or C:\Program Files (x86)\Prime Bid\ on 64-bit machines).
  6. The network must have a minimum connection speed of 100 Mbps.
  7. Workstations need to be able to view hidden files.

Network Configuration Recommendations

These network recommendations provide a commonly used system for working with Prime Bid that you may want to implement in your office.

  1. Prime Bid files should be stored on a server that has UPS or battery backup.
  2. Inside the shared folder on the server, create a folder named "Databases". Copy your master vendor database and your bid vendor databases here.
  3. On all workstations, make sure that the default master vendor database (Tools → Preferences → Vendors) is pointing to the correct .vdb database file on the server. (Example: P:\Databases\Master Vendor Database.vdb)
  4. Inside the shared folder on the server, create a folder named "Current Bids".
  5. On all workstations, make sure that the default bid file location (Tools → Preferences → General) is pointing to the folder on the server. (Example: P:\Current Bids\)

Online Multimedia

Over three hours of training videos are available for you to learn more about Prime Bid.

Read More

  • Subcontractor Database / Broadcast Fax & Email
  • Prime Bid File Setup
  • Inputting / Analyzing Bids
  • Bid Closing
  • Advanced Videos

Online Training

There are two classes offered through Internet training: Introduction to Prime Bid and Advanced Prime Bid Functions. Lectures are followed by practical exercises in the software. These classes can be taken together or separately as is convenient to the participant. Online training consists of seven 30-minute sessions, or whatever schedule works best.

Online training schedule is on demand:

  • Introduction to Prime Bid: 8 AM - 5 PM PST
  • Advanced Prime Bid Functions: 8 AM - 5 PM PST

Call and reserve a time today: (888) 866-4580


On-site Training

We offer one-, two-, and half-day on-site classroom training courses for Prime Bid. The first day is the Introduction to Prime Bid, the second day is Advanced Prime Bid Functions, and a half-day for Invitation to Bid, Vendors, and Prime Fax training. Lectures are followed by practical exercises in the software. Classes can be taken consecutively or separately as is convenient to the participant.

Training schedules:

  • Introduction to Prime Bid: call for availability
  • Advanced Prime Bid Functions: call for availability
  • Invitation to Bid/Vendors/Prime Fax: on demand

Download a PDF on our Prime Bid two-day training course

* Costs for travel and per diem are additional which is charged based on the training location.

Call and reserve a time today: (888) 866-4580